Business and Administrative Services
ADA Compliance
421 Kerr Hall
UC Santa Cruz
1156 High Street
University of California
Santa Cruz, CA 95064-1077
Email: willats@ucsc.edu
Phone: (831) 459-3759

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Making Your Event Accessible: A Checklist

• Publicity for the event indicates a willingness to accommodate persons with disabilities, and identifies the contact person and notification timelines. The following wording can be used as a template:

[Your department/unit] wishes to make this program accessible to people with disabilities. If you have disability-related needs, please contact [person] at [phone number] as soon as possible. (You may also include a specific date.)

• Publicity discourages attendees from using scented products. The following statement has been used successfully:

Out of respect for people with Multiple Chemical Sensitivities, please refrain from using scented products when attending this event.

• A good faith effort has been made to provide a location which has good ventilation, has not been recently painted, and is not carpeted.


• Publicity and any visual information (e.g. programs, slides, overheads, handouts) can be quickly provided upon request in alternative formats (e.g., electronically, large print, etc.). If you are showing a film or video that is not available with captions, be prepared to provide a sign language interpreter or real-time captioner upon request.)


• The event is scheduled in a room that is accessible to those who use wheelchairs. The following rooms are currently inaccessible:
• Classroom Unit 201
• Crown Senior Commons Room
• Kresge Commuter Lounge
• Kresge 319
• Kresge Provost House
• Kresge Study Center
• Women's Studies Lounge (at Kresge)


• If the event is held outside of normal building hours, and an elevator will be used by people with mobility impairments to get to the event site, make sure the elevator will be turned on. Contact Custodial Services at x9-4737.


• Assistive Listening Devices are available for use by persons with hearing impairments. (Media Services North has a number of portable Assistive Listening Device systems available for on-campus use. Contact them for more information at x9-2117.)


• If a hearing-impaired person has requested it, arrangements have been made for the use of a sign language interpreter(s) or a real-time captioner. (Contact information for interpreters and captioners is available through the Disability Resource Center (x9-2089).

Note: This is not an exhaustive list. Rather, it reflects the most common accommodations requested of campus units in recent years. If someone requests an accommodation which has not been mentioned here, make your best effort to provide that accommodation. If you think the request is unreasonable, or are not quite sure why it would be appropriate, contact the ADA Compliance Officer for Program Access at 459-2089 (459-4806 TDD). She may be able to confirm whether a requested accommodation is appropriate, or suggest alternative accommodations.

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